• Executive Assistant


    Location: Indiana – Elkhart

    Job Type: Hourly

    Job Category: Finance

    Education: High school diploma required.

    Salary Level: Hourly

    Reports to: Vice President, Chief Financial Officer and Treasurer

    Department: Finance

    Experience: 3 – 5 years previous administrative experience required. Must be accurate, flexible, highly responsive, and have a sense of urgency. Highly skilled in Microsoft Office products. SAP experience a plus.

     


    Job Description

    Provide administrative support for the Vice President of Finance, Senior Vice President of Supply Chain and Vice President – Chief Information Officer. The Executive Assistant will perform general administrative duties using strong communication, organization and Microsoft Office skills.

    RESPONSIBILITIES:

    • Manage all domestic and international travel arrangements.
    • Create and administer systems for tracking budgets, operational statistics, spreadsheets and other data.
    • Create, type or finalize & distribute correspondence and develop & produce presentation and event materials.
    • Screen & prioritize phone calls. Take leadership role in managing written, in-person and telephone inquiries.
    • Coordinate and set up meetings, conference calls, calendar/appointment maintenance and expense reporting.
    • Prepare and maintain Paid Time Off (PTO) reporting.
    • Manage the payments of various consulting, aircraft or other vendors.
    • Serve as contact/administrator for on-line travel services and airline programs
    • Special projects as required.
    • Support other executive assistants as needed.

    EXPERIENCE REQUIRED: 3 – 5 years previous administrative experience required. Must be accurate, flexible, highly responsive, and have a sense of urgency. Highly skilled in Microsoft Office products. SAP experience a plus.

    EDUCATION REQUIREMENTS: High school diploma required.

    SKILLS REQUIRED:

    Candidate must possess superior oral and written communication skills, strong organizational abilities, excellent keyboarding proficiency and extensive knowledge of Microsoft Office -- Word, Excel, and PowerPoint.  Must have ability to prioritize work and deal with interruptions and changing schedules.  Outstanding team skills with strong ability to work well with others. Must be a self-starter with strong initiative and commitment to confidentiality.

    COMPETENCIES:

    • Attention to Detail
    • Contributing to Team Success
    • Continuous Improvement
    • Customer Focus
    • Managing Work
    • Technical/Professional Knowledge



    Contact

    NIBCO INC.

    1516 Middlebury Street

    Elkhart, IN 46516

    ATTN: Human Resources

    PH: 574.295.3000

    FAX: 574.295.3246